Building Access

Access:  The building is open from 8 am to 12 am, Monday through Thursday, 8 am to 10 pm on Friday and Saturday, and is locked at all other times including University holidays.  The second and third floors of the John Crerar Library, which are occupied by the Department of Computer Science, will be open from 8 am to 7 pm on weekdays.  The second and third floors are accessible on weekends or after hours ONLY to those with keycard access.  You may request after hours access for exterior doors.  Send an e-mail to Nita Yack with your name and ID number from the back of your UChicago ID card (your UChicago Card).  Only those listed below will be granted access.  All new students should send an e-mail to Nita Yack as soon as you obtain your new card.

After Hours: Those authorized to use the Computer Science area of the John Crerar Library after hours include Department of Computer Science faculty, staff and graduate students; or undergraduates working with Computer Science faculty; Others having authorization to use academic facilities inside the building. 

Access after hours to the 2nd and 3rd floors is restricted. If you have permission to come to the 2nd or 3rd floor, you will be able to use your id to enter the floor.  (Note a key will not allow anyone to enter, you must use your id).

Click here to see the building floor plans (2nd and 3rd floors).  

Key Policy

Office keys are issued under the agreement that the holder will reimburse the Department of Computer Science $50 upon failure to return any key(s) issued to them. The Department of Computer Science will bill the student account at University of Chicago for the loss. Lost keys will be replaced at a cost of $30 per loss. The replacement fee must be paid in cash or check prior to the key being re-issued. Excessive requests for replacement keys may result in the need to replace the room core or multiple cores. Many department keys have multiple layer access such as unlocking main doors in addition to individual offices. Lost keys compromise the security of the entire building not just the office to which they are issued. The cost of these re-cores will be the responsibility of the keyholder.

Keys are to be returned to Donna Brooms. To return keys after hours, place the key in an envelope, write your name on the outside and slide it under the door to Room 212.

Security Policy

The security of the Computer Science Building and the quality of the atmosphere depends on each member of the University of Chicago, Computer Science community. As a key holder, you are responsible for:

Visitors and Guests: You are responsible for the behavior of your visitors and guests. If you see anyone behaving in a suspicious or undesirable manner, call University of Chicago Police Department at x123 from an on-campus phone.

Citizenship: Good citizenship is demonstrated by respect for school, community and self. You are expected to promote good citizenship while a member of the Department of Computer Science.

Room Usage: Formal activities can be held in Computer Science rooms by previous arrangement with Donna Brooms. 

cAlert:  The University’s emergency notification system used when a life-threatening situation requires immediate action by members of the University. cAlert sends a short message, text, or automated phone call to students, faculty, other academic personnel, and staff of the University. Ensure your contact information is up-to-date by visiting cAlert online.

Fire Alarm: In the event of a Fire Alarm you are required to exit the building at the nearest exit. Safety will notify you when it is safe to re-enter the building. For more information, see the University's Fire Safety Policy.

Use Policy

Bicycles: Bicycles are not permitted anywhere inside the building. Bicycle racks are provided near all three outside entrances. State fire regulations prohibit bicycles inside University academic buildings.

Food: If you bring food into the building you must be particularly careful about cleaning up. Food is not permitted in either auditorium and sit-down meals are not permitted in the gallery area on the first floor. Food may be served in this area on a stand-up basis only. Microwaves are available on the 2nd, 3rd and 4th floors for reheating food only. No other cooking is allowed in the building. The consumption of alcoholic beverages is prohibited within the building.

Signs: Posters and flyers may only be hung on existing tack boards throughout the building. Items hung on painted surfaces are not permitted and will be removed.

Smoking: There is no smoking permitted within any building. City of Chicago code requires no smoking within fifteen feet of the entrance to any building. For buildings with LEED (Leaders in Energy and Environmental Design) certifications there is no smoking within 25 feet of the entrance.(Searle Chemistry Lab and John Crerar Library). 

Closings & Holidays

The University is closed for New Yea’rs Day, Martin Luther King Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, the Day after Thanksgiving Day and  Christmas Day. See current university schedule.

Maintenance Requests

Minor maintenance requests (e.g., light bulb replacements, heating & cooling issues, bathroom supplies) may be sent to Donna Brooms [1] via e-mail. Be sure to include a detailed description of the problem and location.

Maintenance issues that require immediate attention should be brought to the attention of a member of the office staff as quickly as possible. In an emergency you may contact Facilities Maintenance directly at x41414. Follow up your emergency request by notifying Donna Brooms.